School Management Software Built Around How Your School Actually Runs
From the first admission enquiry to the final transfer certificate, Veldex Technologies builds school ERP software that connects every department, every classroom, and every parent on a single platform. Web dashboard for your staff, mobile apps for parents and students, and complete control for the management.
Cloud or on-premise · Multi-branch ready · Works on low bandwidth · Hindi & English interface
Most schools today run on a mix of registers, spreadsheets, WhatsApp groups, and three different tools that don't talk to each other. Fee data sits in one place, attendance in another, and nobody has a single view of a student.
Our school management system replaces that patchwork. Every module shares one database, so a fee defaulter list, an attendance shortage report, or a parent notification is always one click away — not a week of reconciliation.
Every Module Your School Needs — In One System
Pick the modules you need today, add the rest as you grow. Nothing is locked behind a bigger plan.
Admission & Enquiry Management
Capture every walk-in, phone, and website enquiry in one funnel and stop losing prospective students to follow-up gaps.
- Online admission form with document upload
- Enquiry-to-admission pipeline with follow-up reminders
- Entrance test and interview scheduling
- Automatic registration number and admission number generation
- Admission source reports — know which campaign actually brings students
Student Information System
The single source of truth for every student record in your school.
- Complete student profile: personal, academic, medical, and guardian details
- Document repository — birth certificate, Aadhaar, previous marksheets, photographs
- Section, house, and roll number allocation
- Sibling linking so one parent login covers all their children
- Promotion, section change, and alumni archival at year-end
Fee Management & Online Payments
The module that pays for the whole system. Automated fee cycles, zero manual receipt books.
- Flexible fee structures — class-wise, category-wise, term-wise, optional heads
- Concessions, scholarships, sibling discounts, and RTE handling
- Online payment gateway: UPI, net banking, cards, wallets
- Auto-generated receipts with GST-compliant formatting where applicable
- Late fee rules, due date reminders over SMS/WhatsApp
- Defaulter dashboard, daily collection report, and day-book reconciliation
Attendance Management
Daily attendance for students and staff, captured in seconds and visible to parents the same morning.
- Subject-wise or day-wise student attendance
- Biometric, RFID card, and face-recognition device integration
- Staff attendance linked directly to payroll
- Automatic absent-notification SMS to parents
- Attendance shortage alerts before exams
- Monthly and term attendance percentage reports
Timetable & Class Scheduling
Build a conflict-free timetable without the whiteboard and sticky notes.
- Automated timetable generator with teacher-availability constraints
- Substitute teacher allocation for leave days
- Teacher workload balancing across sections
- Period-swap requests with approval workflow
- Class-wise, teacher-wise, and room-wise timetable views
Examination & Result Management
From question paper planning to the printed report card, handled end to end.
- Exam scheduling, seating plans, and admit card generation
- Marks entry by subject teachers with validation checks
- CBSE, ICSE, State Board, and custom grading schemes
- CCE, term-wise, and cumulative assessment support
- Auto-calculated grades, percentages, ranks, and pass/fail status
- Customisable report card templates with school branding
- Result analysis: subject performance, topper lists, improvement tracking
Homework & Assignments
Keep classwork visible to parents instead of buried in a diary.
- Teachers upload homework with attachments and due dates
- Students submit online; teachers grade and comment
- Parents see pending and completed work in the app
- Subject-wise submission tracking
Online Classes & Digital Learning
For hybrid schedules, doubt sessions, and revision support.
- Zoom, Google Meet, and Microsoft Teams integration
- Recorded lecture library organised by class and subject
- Study material, PDFs, and video content sharing
- Online quizzes with auto-evaluation
- Progress tracking per student
Library Management
A proper catalogue instead of a ledger.
- Book cataloguing with ISBN, barcode, and rack location
- Issue, return, renewal, and reservation workflow
- Automatic fine calculation for overdue books
- Student and staff borrowing history
- Stock audit and lost-book reporting
- E-book and digital resource section
Transport & GPS Bus Tracking
The module parents ask about first.
- Route, stoppage, and vehicle master
- Student-to-route allocation with transport fee auto-linking
- Live GPS bus tracking on the parent app
- Pickup and drop notifications to parents
- Driver and conductor records, licence expiry alerts
- Vehicle maintenance, fuel log, and document renewal reminders
Hostel Management
For residential and semi-residential schools.
- Room and bed allocation with occupancy view
- Hostel fee integration with the main fee module
- Mess menu, attendance, and inventory
- Leave, outpass, and visitor records
- Warden duty roster and incident log
HR & Payroll
Staff administration handled with the same rigour as student data.
- Employee profiles, documents, and qualification records
- Leave policy configuration, application, and approval chain
- Attendance-linked salary calculation
- Salary structure with allowances, deductions, PF, ESI, and TDS
- Automated payslip generation and email dispatch
- Appraisal, increment, and experience letter records
Accounts & Finance
Give your management real numbers, not estimates.
- Income and expense head management
- Vendor bills, purchase orders, and payment tracking
- Bank and cash book with reconciliation
- Budget planning versus actual spend
- Profit and loss, balance sheet, and Tally export
Inventory & Asset Management
Track everything the school owns, from uniforms to lab equipment.
- Stock of uniforms, books, stationery, lab equipment, and sports goods
- Purchase, issue, and consumption tracking
- Reorder level alerts
- Asset register with depreciation and warranty tracking
Communication & Notification Centre
One place to reach the whole school or one section.
- SMS, WhatsApp, email, and app push notifications
- Circulars, notices, and holiday announcements
- Targeted messaging — by class, section, route, or fee status
- Parent–teacher message threads with read receipts
- Event calendar synced to the parent app
- Delivery reports so you know the message actually landed
Parent & Student Mobile App
Android and iOS, built to work on a weak connection.
- Attendance, homework, timetable, and exam results
- Fee dues and one-tap online payment
- Live bus tracking and arrival alerts
- School circulars, photo gallery, and event calendar
- Leave application and teacher messaging
- Single login for parents with multiple children
Front Office & Visitor Management
Keep the front desk organised and accountable.
- Visitor entry with photo capture and gate pass printing
- Enquiry desk call and walk-in log
- Student early-departure and gate-pass approval
- Courier and postal dispatch register
- Complaint and suggestion tracking
Certificates & ID Cards
Generate official documents in a few clicks, not a few days.
- Transfer Certificate, Bonafide, Character, and Migration certificates
- Bulk ID card generation with photos and barcodes
- Custom templates with school letterhead and digital signature
- Issued-certificate register with duplicate tracking
Reports & Management Dashboard
Built for the Principal, Director, and Trustees — not just the clerk.
- Live dashboard: collections, admissions, attendance, and strength
- Class-wise and branch-wise comparison
- Fee projection and outstanding ageing analysis
- Staff attendance and leave trends
- Academic performance analytics across terms
- Export to Excel and PDF, scheduled email reports
Compliance & Board Reporting
Stay audit-ready and government-compliant without extra paperwork.
- UDISE+ data export format
- CBSE / ICSE / State Board affiliation data compilation
- Government scholarship and RTE reporting
- Audit-ready records with full change logs
Multi-Branch & Role-Based Access
Central control across campuses, with the right access for the right people.
- Central control over multiple campuses with branch-level autonomy
- Role-based permissions for admin, principal, teacher, accountant, librarian, and parent
- Complete audit trail of who changed what and when
- Data backup, encryption, and recovery policy
Built on a Stack That Scales
Why Schools Choose Veldex Technologies
Custom, not off-the-shelf. We adapt the software to your school's rules — not the other way around.
12+ years in IT services building enterprise software for clients across industries.
Data migration handled. We import your existing student, fee, and staff records so you start with a full system, not an empty one.
On-site staff training for teachers, accountants, and administrative staff.
You own the IP. The system is yours, with full source code handover on custom builds.
Support that answers. Dedicated support during your admission and exam seasons, when it matters most.
From Kickoff to Go-Live
Typical timeline: 4–10 weeks depending on module count and data volume.
Requirement Study
We sit with your team, map current processes, and document what needs to change.
Configuration & Customisation
Fee structures, grading schemes, user roles, and branding set up to your rules.
Data Migration
Existing student, staff, and fee records imported and verified.
Training & Pilot
Staff training, followed by a pilot run with one or two classes.
Go-Live & Support
Full rollout with on-call support through the first fee and exam cycle.
Frequently Asked Questions
Ready to Run Your School on One System?
Book a free walkthrough with our team. We'll show you the modules relevant to your school, discuss your current setup, and give you a clear implementation plan — no obligation.